Fruits, Vegetables, Meat & Dairy

For a produce stall, a meat shop or a milk booth. Goods sell by weight or measure at a rate that changes daily, wastage is a fact of the trade, and hotels and regular households buy on account with morning and evening rounds.

Set up before the first morning

The owner does these once. The preset has already seeded your units (Kg, Gram, Bundle, Crate; Litre, Packet, Can for a dairy), your groups and the extra charges the trade bills.

1. Fill in the business Tools > Settings > Business Info: name, address, GSTIN if registered, and the licence number to print.
2. Add your items under Master > Products with the unit they sell in and today's rate per kg, litre or packet. A meat shop keeps a counter rate and a hotel rate on the same item; the Household, Hotel/Restaurant, Caterer and Retail Shop customer groups decide which one a customer gets.
3. Set up the scale labels (produce and meat) Tools > Settings > Barcode > Weighing Scale Barcode if your scale prints a barcode sticker. Without one, the counter types the weight.
4. Check the extra charges Tools > Settings > Transaction > General > Extra Charges: Crate Charge and Delivery Charge for produce and dairy, Cutting / Cleaning Charge for meat.
5. Add your regular buyers under Master > Customers with due days and a credit limit. A dairy files each household on its route (Morning Round, Evening Round).
6. Add your suppliers (mandi agent, farm, milk society) under Master > Suppliers.
7. Create a login for each person (see Who signs in), then bill one test sale by weight, print it and cancel it.

How the work flows

The day starts with the rate and ends with the collection. Each step says who does it and what prints.

The whole journey on one page:

flowchart TD
    M[Morning: update today's rates
Bulk Changes > Price Update, or per item] --> R[(The selling rate on the item)]
    R --> C[Counter Sale]
    C --> W[Weigh: scale label or typed kg / g]
    W --> L[Line: weight x rate
cutting or cleaning charge]
    L --> P[Cash · UPI · or on account]
    P --> T[(The voucher and its tenders)]
    T -->|credit| A[Customer account balance]
    A --> S[Customer Statement · Payment In on collection day]
    H[Hotel / bulk buyer] --> O[Sales Order · Delivery Challan] --> T
    E[End of day: Stock Adjustment
wastage · spoilage] --> SP[(Stock written off)]

Who signs in

Give every person their own login. There is no seat picker: you choose a role, then tick switches. A User is only offered the counter switches; changing a rate on the bill, buying, stock and reports are offered to a Manager alone.

1. Open the users list Tools > Settings > Users, then add a user.
2. Set the login: User Name and Password (on a cloud business, the person's email address).
3. Pick the Role Type and, for a round boy or counter hand paid on commission, link their Staff contact.
4. Tick the switches and save. The change reaches them at their next sign-in.

Typical logins:

The full switch list is in Users, Roles & Permissions.

Where it is in the app

The POS main page with the standard menus (see Supermarket & Grocery). The trade turns on weight entry, tax-inclusive rates per kg and touch billing, and keeps stock maintenance optional.

What matters for this trade

• Daily rate - change many rates at once with Master > Bulk Changes > Price Update (needs Edit Product), or on the bill for a login that holds Edit Price in Sales.
• Weighing - a label-printing scale's sticker carries the weight or price, and the counter reads it from the barcode (Settings > Barcode > Weighing Scale Barcode). Otherwise type the weight; the bill shows weight and rate per kg. A milk shop sells by the packet and starts with scale labels off.
• Units - sell in kg or grams, litre or packet; the item stores its base unit and conversions.
• Extra charges - the preset seeds Crate Charge and Delivery Charge (produce, dairy) or Cutting / Cleaning Charge (meat) under Settings > Transaction > General > Extra Charges.
• Two rates - a meat shop and a dairy keep a counter rate and a hotel or shop rate on the same item; the customer's group decides which applies.
• Mixed tax - fresh meat, eggs and milk are nil-rated while processed packs, ghee and paneer are not, so the meat and dairy presets mark tax per item and one bill carries both.
• Dating - the meat and dairy presets turn on batch number and expiry for same-day and frozen stock.
• Credit customers - hotels and households on account: due days and credit limit on the customer, statements and Payment In from the Vouchers menu.
• Wastage - Stock Adjustment with a reason writes off spoilage; Stock Write-Off report totals it.

The credit cycle

flowchart TD
    A[Hotel or regular household
buys on account] --> B[Balance grows each delivery]
    B --> C{Collection day}
    C -->|pays in full| D[Balance cleared]
    C -->|pays part| E[Balance carried forward]
    C -->|does not pay| F[Ageing: 30 · 60 · 90 days]
    F --> G[Statement sent on WhatsApp]
    G --> C
    E --> H{Over the credit limit?}
    H -->|yes| I[Counter warns on the next bill]
    H -->|no| B
    D --> B

Reports

Sales Register, Sales by Product, Customerwise Sales, Receivable Parties and Receivables Ageing, Customer Statement, Stock Write-Off, Profit, Day Book.