Stationery & Books

For a stationery shop, book store or school supplies counter. Thousands of small items with barcodes, a rush around school admissions, book lists sold as kits, and institutional buyers (schools, offices) on account.

Best forStationery shop, book store, school and office supplies

Pick at setupStationery & Books

LoginsNo seat picker: Owner, Manager and User (counter) roles plus switches; Delivery Boy and Accountant where offered

AppsSKS Market on each counter; extra counters for the admission rush share data through SKS Server

Switch on as you growOffers (for kits), customer points, cashier shifts, Delivery Run

Set up before the season

The owner does these once. The preset has turned on barcodes, auto-generated codes, categories, brands and the savings line on the bill, and seeded units (Pcs, Packet, Box, Dozen, Ream, Set) and groups (Note Books, Pens & Pencils, Paper, Art & Craft, School Books...).

Fill in the business Tools > Settings > Business Info: name, address and GSTIN.
Add brands and groups under Master > Item Setup so the touch grid and the reports sort by notebooks, pens and art.
Add your items under Master > Products, scanning the ISBN or printed barcode on the product form. Unlabelled goods get a generated code.
Print labels for anything without a barcode from Master > Barcode.
Build the school kits as combo offers under Master > Offers (Premium), one per class book list.
Add schools and offices under Master > Customers with GSTIN and due days, and publishers / distributors under Master > Suppliers.
Create a login for each person (see Who signs in), then scan and bill one test item and cancel it.

How the work flows

Scan-and-sell for walk-ins, quotation to invoice for institutions. Each step says who does it and what prints.

Stock up before the rush

Get the book lists early, check the Reorder Stock Report, and book what arrives on a Purchase Invoice.

OwnerStore / PurchasePurchase order

Scan and sell

Counter Sale: scan the ISBN or barcode. A class kit scans or picks as one combo; the savings line shows on the bill.

CounterBill

Quote a school or office

Sales Quotation, then a Sales Order once they agree.

ManagerQuotation

Deliver and invoice

Send the goods with a Sales Delivery Challan and bill them on a Tax Invoice, on account.

ManagerDelivery BoyDelivery challanTax invoice

Collect from institutions

Send the Customer Statement and take the cheque or transfer on Payment In.

OwnerManagerCustomer statementPayment receipt

After the season

Zero Stock and Dead Stock show what ran out and what did not move; return unsold books to the publisher on a Purchase Return.

OwnerStore / Purchase

The whole journey on one page:

flowchart TD
    P[Purchase Invoice
publisher / distributor] --> S[(Stock)]
    S --> C[Counter Sale: scan ISBN / barcode]
    S --> K[Kit: school book list as a combo offer]
    K --> C
    S --> Q[Sales Quotation to a school] --> O[Sales Order] --> I[Tax Invoice + Delivery Challan]
    C & I --> T[(The voucher)]
    T --> R[Sales by Product · Reorder · Zero Stock]
    T --> M[Season: Offers · points]

Scan-and-sell for walk-ins, quotation-to-invoice for institutions.

Who signs in

Give every person their own login, including the extra hands you take on for the season. There is no seat picker: you choose a role, then tick switches. A User is only offered the counter switches; price, purchase, stock and reports are offered to a Manager alone.

Open the users list Tools > Settings > Users, then add a user.
Set the login: User Name and Password (on a cloud business, the person's email address).
Pick the Role Type and link the person's Staff contact.
Tick the switches and save. The change reaches them at their next sign-in; for season staff, delete the login when the rush is over.

Typical logins:

Full access

Owner / Admin

Buys for the season, deals with schools.

Role: Owner or Admin
Opens on: Dashboard
Phone bar: New Sale · Payment · More
Starts with: Everything, including Settings and Users

Counter (including season staff)

Scans and bills walk-ins.

Role: User
Opens on: Dashboard, one tap from New Sale
Phone bar: New Sale · Payment In · More
Tick: Payment Entry, Runs a cashier shift if shifts are on, Cash Billing Only for a walk-in counter, Show only user created voucher
Leave off: Edit Voucher, Delete Voucher, Add Product (items added in a rush end up duplicated)

Store / Purchase

Receives stock and prints labels.

Role: Manager
Opens on: Dashboard
Phone bar: New Sale · Payment · More
Tick: Manage Purchase, Stock Adjustment, Add Product, Edit Product, View Reports
Leave off: Edit Price in Sales, Voucher Less, Delete Product

Institutional sales

Quotes and invoices schools and offices, collects from them.

Role: Manager
Opens on: Dashboard
Phone bar: New Sale · Payment · More
Tick: Payment Entry, Edit Voucher, Voucher Less with a Max Less Percentage, Edit Contact, View Reports
Leave off: Delete Voucher, Salary

Accountant

Your tax consultant.

Role: Accountant
Opens on: GST Reports, and nothing else
Offered: Cloud businesses only

A Delivery Boy role is also offered on a cloud business or one running SKS Server; it opens on Delivery Run and carries no switches. The full switch list is in Users, Roles & Permissions.

Reference · the rest of this page is for looking things up: every menu, screen, switch and report.

Where it is in the app

The POS main page (see Supermarket & Grocery). The trade shares the supermarket's setup but starts with weighing-scale labels off: books and pens sell by the piece.

What matters for this trade

Barcodes and ISBN - scan the printed code to attach it once; print your own for unlabelled goods.
Kits and combos - a class book list as a combo offer.
Institutional sales - quotation, order, invoice and delivery challan for schools and offices, on account with statements.
Season - Reorder Stock Report before admissions; dated offers during.
Product groups and brands - organise by category (notebooks, pens, art) and brand for the touch grid and reports.

The admission season

flowchart TD
    A[Off season: light stock] --> B[Get the school book lists]
    B --> C[Reorder report · stock up early]
    C --> D[Season: kits and lists sold fast]
    D --> E[Institutional orders
quotation to invoice, on account]
    D --> F[Counter walk-ins]
    E --> G[Collect from schools and offices]
    F --> H[Cash and UPI]
    G & H --> I[Season over: what is left?]
    I --> J[Zero and slow stock report] --> A

One trade where most of the year’s money moves in a few weeks — so the buying decision happens before the rush, not during it.

Reports

Sales Register, Sales by Product, Product Summary, Reorder Stock, Zero Stock, Dead Stock, Promotional Sales, Customer Statement, Receivable Parties, Profit.